Auction Co-Chairs: Ellie Diaz and Jennifer McAleer

Contact: 2023newcastleauction@gmail.com

DONATION LETTER | PROCUREMENT FORM | SPONSORSHIP LEVELS | TABLE CAPTAINS INFO

2022-23 Online Auction Catalog can be found HERE.

 

 


AUCTION NEWS


JANUARY 30, 2023

Teacher Experiences Online Auction
 
Get ready for a once-in-a-lifetime opportunity to bid on exclusive teacher experiences and make a difference in your child's education! From lawn games & lunch at Lake Boren Park, crafting & art, Top Golf fun to a library pajama party, there's something for every student to enjoy. Don't miss out on this chance to support your school and create lasting memories for your child. Join us for our online auction starting at 8am Sunday, February 5th - 10pm Sunday, February 12th and be a part of something amazing! Spots fill up fast so set your alarm clocks! Link to save and purchase HERE
 
 
Raise the Paddle at Newcastle Elementary Auction

We are excited to announce Newcastle Elementary will be teaming up with Playworks for the 2023-2024 school year! Playworks is the leading national non-profit using play to transform schools. We are proud to partner with PLAYWORKS to make recess a fun, inclusive time for every student in our community. A Playworks recess creates a place for every kid on the playground to feel included, be active, and build valuable social and emotional skills. 

We will work in partnership with Playworks to launch the TEAM UP program. Our Playworks site coordinator will spend one week out of every month at our school to train, build and sustain a high-functioning recess. Our recess team staff will implement these new strategies to help all students at Newcastle Elementary experience safe and healthy play every day.

For more information, please see the attached flyer or click on the links above. We look forward to working together to see this program in action! 

 

JANUARY 17, 2023

EXCITING NEWS!
 
Auction invitations went home in your child's backpack last week. Please purchase your tickets today to receive the early bird ticket pricing! Enjoy a night of cocktails, dinner, silent & live auction and an after party complete with live music and dancing. The evening will be MAGICAL!
 
$90 Single Ticket Price and $180 Couples Ticket Price
 
For event, hotel and ticket information, please visit our website at https://newcastleptsa.schoolauction.net/2023auction/homepages/show.
 
DO YOU LOVE THROWING A GOOD PARTY?
 
Please consider hosting a party to donate for the silent auction! Parties can be for adults only, couples or families. If you need help deciding or have questions, please contact our auction chairs at 2023newcastleauction@gmail.com.
 
Some fun party themes are:
 
Adult Party Themes
Las Vegas/Casino Night
Speakeasy
Studio 54
80’s
Woodstock
Havana Nights
 
Family Party Themes
Harry Potter
Backyard Picnic
Backyard Bonfire Hot Dogs & S'mores
Animal Kingdom
The Goonies
Back to the Beach
Fiesta
 

 

DECEMBER 12, 2022

Helping the PTSA is more fun with a friend! Grab your BFF and join our auction planning team. Treat yourselves to lunch while working together to help create an amazing night out benefitting our school. Let's get to work and laugh your way through!
 
We look forward to hearing from YOU!
2023newcastleauction@gmail.com 
 
Procurement Team Needs 5-10
Email, call, or visit businesses for donations!
Reach out to neighbors, family or friends requesting donation items

Ideas include restaurant/retail gift cards and activities/entertainment for kids and families.

Families, please consider utilizing your season tickets for cultural or sporting events, club memberships, or vacation properties to offer a donation. You might also consider hosting an experience or event, such as an auction after party, poker party, dinner party for 8, etc. All donations are appreciated!

See below for additional donation ideas.

All donations require the completion of the Donation Information Sheet which can be found HERE.

FUN FOR ALL

  • Restaurant gift certificates (from casual dining to 5*)
  • Health & Swim Club passes
  • Electronics (Kindles, IPads, Tablets, etc.)
  • Video Games
  • Lessons: painting, acrobats, glass blowing, couples dance, etc.
  • Getaways (vacation homes, condos, hotel stays, fishing trips, etc.)
  • Spa & Salon gift certificates
  • Gift cards (Amazon, Nordstrom, Starbucks, Target, Lego, Old Navy, Trader Joe's, etc.)

SPORTS & ENTERTAINMENT

  • Seahawks, Mariners, Sounders and Huskies tickets, tours or experiences
  • Autographed sports memorabilia
  • Golf Outings
  • Performance tickets: Ballet or Symphony, Cultural events, Holiday Shows
  • Boat Ride/Cruise
  • Wine

FOR THE KIDS

  • Birthday Party Packages: Sno-King Ice, Starfire Sports, Lucky Strike, Museo Art, Kidz Bounce, Pump It Up
  • Lessons: Horseback Riding, Art, Swimming, Golf, etc.
  • Kids’ Concerts, Theatre or Movie Tickets
  • Seattle Children’s Museum, Woodland Park Zoo or Pacific Science Center Experiences
  • Water park passes

Promotional Team Needs 2 

Distributes various forms of promotional materials to neighborhoods and businesses

Decor Team Needs 1-2

Sources materials for table centerpieces; helps create centerpieces for event; helps decorate the day of event

Games Leader & Team Needs 2 

Works closely with Chairs & Auctioneer to identify a variety of games for event night; provides detailed description of responsibilities to volunteers; oversees volunteers 

Raffle Coordinator Needs 1-2

Ensures PTSA Gambling License is submitted and approved with State of WA; executes raffle plan; provides content for Cub News/Webpage; creates and prints tickets, oversees ticket sales and track contributions 

Catalog Manager Needs 1-2

Designs format and layout as well as final copy edits; works with Sponsorship Manager for ad/logo placement; prints & distributes 

Bid Sheet Coordinator Need 1 

Coordinates with Catalog Data Entry Manager to identify bid sheets needs; creates and provides bid sheets for all procurement items (excludes on-line); oversees storage and transportation; develops display plan and executes with Set-Up Team Day of event 
 
Jackson Square Creative Team Needs 2
Source inexpensive palm readers and tarot card readers; source elements to create Jackson Square experience in ballroom
 

NOVEMBER 14, 2022

YOU'RE INVITED!

Shop online with us this holiday season! Every dollar will support and enrich the educational needs of Newcastle Elementary students through supplemental programs such as Art Docents, Science-to-Go, Reading and Math Support, Assemblies, and additional Bilingual Language support.

Bid on some of your favorite items while supporting our students, staff and families. There are gifts for everyone to enjoy! 

More items will be added before the online sale begins on November 27th! Link to the shop is HERE

We TRULY appreciate your support. Wishing you all a wonderful holiday season with friends and family!

 

OCTOBER 11, 2022

Newcastle Auction is in Jeopardy!

Did you know that Newcastle Elementary school's biannual auction is our biggest fundraiser? It funds our PTSA for two years! Our new playground, the GaGa ball pit, and playground equipment, as well as the many programs and supportive services we offer, are just a fraction of the items it has funded in the past. We are in desperate need of volunteers or the auction may not be able to happen this year.

Immediate areas of help:
Procurement (it’s not that hard, promise)
Sponsorships
Data Entry
Neighborhood Procurement Contacts
Wine Procurement
And more!!!

Ellie and Jen have plans for all these things, just not enough hands to do the work! Please email 2023newcastleauction@gmail.com if you are able to lend a hand. We do not need a lot of your time, and every little bit that you all can give is a huge help. Thank you so much for making this year's auction a success!

 

 

OCTOBER 3, 2022

SAVE THE DATES

2022 Newcastle Elementary PTSA Online Holiday Auction

8:00am Sunday, November 27th – 10:00pm Sunday, December 4th 

2022-2023 Newcastle Elementary PTSA Silent and LIVE Auction Gala 

March 10, 2023 | Hyatt Regency Lake Washington at Seattle’s Southport

Reception 5pm-6pm | Dinner and Auction 6pm-9pm | After Party 9pm-11pm

GET CREATIVE

The auction team is currently looking for donated auction items such as unique experiences, fun activities, gift baskets, sporting event tickets and more! Do you have an amazing item you'd like to donate to be auctioned off? Now is the time to get your creative juices flowing and put together some awe-inspiring items for the auction. All donations will be truly appreciated.

Donation & Procurement Guidelines: 

  • The deadline for turning in all procured items for our Holiday Online Auction is Thursday, November 10th.
  • Procured items can be delivered to the school office at any time during school hours before the final deadline. 
  • A donation box will be located inside the front doors of the school entrance. Please include a procurement form with your item(s).
  • Items should be new and, whenever possible, in the original packaging. 
  • Please try to keep items valued at less than $25 to a minimum. However, they may be combined with other items to create a theme package or basket. 

Procurement Details: 

  • Attached is our donation request letter and procurement form. The donation request letter explains the auction and the benefits the merchants or families will receive for their donation. Forms can be found online as well at https://newcastleptsa.org.
  • We will have an auction website again this year. More info to come!
  • For every item you procure, your family will be entered into a drawing to WIN some awesome prizes!

Thank you in advance for your consideration. We hope that we can count on you to help us make this auction our best one yet! Please email questions to Ellie Diaz and Jennifer McAleer at 2023newcastleauction@gmail.com.

 

SEPTEMBER 12, 2022

Auction Volunteers Needed!

Together we SHINE!

Newcastle Elementary PTSA would love to have you as a Parent Volunteer this year to assist with the preparation and planning efforts for our 2022-2023 Newcastle Elementary Auction.

This year’s theme is There’s Magic in the Air Tonight. This theme defines the spirit of Disney’s Princess and the Frog film. Set in New Orleans during the 1920’s, the film tells a story of perseverance, optimism, hard work, devotion, magic and love.

We have many opportunities for you to choose from to help make our events this year SPARKLE:

· Business Procurement Lead and Team

· Family & Neighborhood Procurement Lead and Team

· Dessert Dash Lead and Team

· Teacher & School Experiences

· Online Auction Lead and Team

· Silent Auction Lead and Team

· Sponsorship Manager

· Catalog Manager

· Raise the Paddle Video Production

· Data Entry

· Wine Table Coordinator

· Student Picture Photographer

· Inventory Manager

· Raffle Coordinator

An hour or two makes all the difference!

If you are interested in being a part of our amazing auction team, please reach out to Ellie Diaz and Jennifer McAleer. Email 2023newcastleauction@gmail.com or call (917) 750-9663.

 

SEPTEMBER 6, 2022

SAVE THE DATE: March 10, 2023

Every two years, the Newcastle Elementary PTSA holds a fundraising auction to raise money to support our students – money that is necessary in today’s climate of state funding shortfalls made worse by the impact on budgeting and staffing issues because of COVID. This biennial event kicks off with a holiday online auction in December 2022 and culminates with a fabulous evening at the Hyatt Regency South Lake Washington on March 10, 2023, where we will have our silent and live auction, games and more. More than 400 parents, staff and community friends attend this memorable event and it is because of everyone’s participation that we’re able to help bridge the fundraising gap by providing art education, reading and math support, as well as new technology and safety measures to more than 500 students each year.

Due to the COVID pandemic, this will be our first live auction since the 2018-2019 school year, and we could not be more excited! 

This year’s theme is There’s Magic in the Air Tonight. This theme defines the spirit of Disney’s Princess and the Frog film. Set in New Orleans during the 1920’s, the film tells a story of perseverance, optimism, hard work, devotion, magic and love.

 

AUGUST 15, 2022

We are looking for volunteers to assist with the preparation and planning efforts for our 2022-2023 Newcastle Elementary auction. The auction is a huge undertaking and in order for it to happen, WE NEED YOU!

This year’s theme is There’s Magic in the Air Tonight. This theme defines the spirit of Disney’s Princess and the Frog film. Set in New Orleans during the 1920’s, the film tells a story of perseverance, optimism, hard work, devotion, magic and love.

If you are interested in providing assistance, please sign up on the volunteers page HERE or email 2023newcastleauction@gmail.com! Please let us know if there are any specific tasks you would like to help with. Your participation would be greatly appreciated!

Listed below are a few of the teams we will be putting together as soon as possible. 

- Business Procurement Lead and Team

- Family & Neighborhood Procurement Lead and Team

- Dessert Dash Lead and Team

- Teacher & School Experiences

- Online Auction Lead and Team

- Silent Auction Lead and Team

- Sponsorship Manager

- Catalog Manager

- Raise the Paddle Video Production

- Data Entry

- Wine Table Coordinator

- Student Picture Photographer

- Inventory Manager

- Raffle Coordinator

We will be hosting an informational meeting soon to plan and coordinate more details with our volunteers. An email will follow once the exact date, time and location are decided. We will keep you posted.

Thank you in advance,

Ellie Diaz and Jennifer McAleer

2022-2023 Newcastle Elementary Auction Co-Chairs

2023newcastleauction@gmail.com